FAQs
Attire
What should I wear? What should I wear?
The 2024 V Summit begins the evening of May 15th with an optional, informal welcome event. Short-sleeve t-shirts for attendees will be provided at the hotel during check-in. If you are not staying at the hotel, please let us know. We ask that you wear your t-shirt to the Thursday night social event so other guests can easily identify you as a V grantee!
Attire for the V Summit meetings is business casual. We recommend comfortable shoes for the Flash Talk sessions as grantees will be walking and standing while presenting their Flash Talks.
Attire for the V Summit meetings is business casual. We recommend comfortable shoes for the Flash Talk sessions as grantees will be walking and standing while presenting their Flash Talks.
My T-shirt is the wrong size, what should I do? My T-shirt is the wrong size, what should I do?
The Grants team has a limited number of extra shirts available. Please let a team member know if you need a different size.
Travel and Transportation
How do I make hotel accommodations? How do I make hotel accommodations?
The V Foundation’s V Summit room block is available for the nights of Wednesday, May 15th and Thursday, May 16th at the rate of $209 per night. If you choose to extend your stay beyond these dates, please contact the hotel directly for more information. Please be sure to check out the “Hotel & Travel Information” tab where you can find important details on transportation, and other hotel information. All grantees requiring accommodations are responsible for reserving their own room in the room block. Please note the reservation deadline of April 23rd, 2024.
Am I required to reserve a room at the StateView Hotel? Am I required to reserve a room at the StateView Hotel?
Booking a room in our block is not required. If you choose to make other arrangements, please let us know for planning purposes and be aware that it will be your responsibility to arrive at the meeting locations on time.
Will transportation be provided from the StateView Hotel to SAS Institute? Will transportation be provided from the StateView Hotel to SAS Institute?
Yes, we will be offering a shuttle to provide transportation between the StateView hotel and SAS Institute during the conference.
Will transportation be provided to the airport at the end of the Summit? Will transportation be provided to the airport at the end of the Summit?
Yes, we will be providing a single shuttle run from SAS Institute to RDU Airport after the conference concludes around 4:00pm ET on Friday, May 17th. The arrival time at the airport cannot be guaranteed. If this does not align with your schedule, we recommend making your own arrangements.
How do I get from RDU airport to the hotel? How do I get from RDU airport to the hotel?
Please see the “Hotel & Travel Information” tab for more information.
My flight leaves after May 17th, what are my options? My flight leaves after May 17th, what are my options?
The V Foundation’s V Summit room block is available for the nights of May 15 – May 16. If you choose to extend your stay beyond these dates, please contact the hotel directly for more information. Direct contact information can be found on the “Hotel & Travel Information” tab.
Is there anything else I should know that could impact my travel? Is there anything else I should know that could impact my travel?
At this time, we are not aware of any events that may delay your travel. However, please plan accordingly to ensure enough time is allocated to make your returning flights or other plans!
Flash Talks
Can you tell me more about the flash talk sessions on May 16th? Can you tell me more about the flash talk sessions on May 16th?
On April 3rd, you should have received an email from grants@v.org with more information about this year’s Science Communication Training and flash talk sessions so that you can start preparing your single, flash talk PowerPoint slide for the conference.
Flash Talks are an integral part of our meeting and are required for all participants!
Flash Talks are an integral part of our meeting and are required for all participants!
What do I need to do to prepare for my flash talk? What do I need to do to prepare for my flash talk?
Please submit a single PowerPoint slide by May 1st. An example of appropriate and not appropriate slides was provided in the instructions email sent on April 3rd. You will need to submit your slide by uploading it via this form.
The May 16th Science Communication Workshop, “Communicating Complex Science: Practical Techniques for Clarity and Impact”, will help you further prepare for this presentation.
The May 16th Science Communication Workshop, “Communicating Complex Science: Practical Techniques for Clarity and Impact”, will help you further prepare for this presentation.
How do I know when I will present during the Flash Talk sessions? How do I know when I will present during the Flash Talk sessions?
A flash talk session schedule will be provided closer to the conference.
Are there any time constraints for the flash talk? Are there any time constraints for the flash talk?
Your presentation should not exceed a duration of 2.5 minutes. Adhering to the provided time constraints is essential to maintaining the schedule for the remainder of the program.
Meals and Dining
What if I have dietary restrictions? What if I have dietary restrictions?
If you did not answer this question on your registration or if you have anything to add, we ask that you let us know of any dietary restrictions (including medical conditions, allergies, intolerances, sensitivities) by emailing us at grants@v.org. Please let us know as soon as possible to ensure accommodations can be made.
Are meals provided to attendees during the Summit? Are meals provided to attendees during the Summit?
Yes, a light meal (passed hors d’oeuvres) will be provided at the welcome event on May 15th and all meals (breakfast, lunch, and dinner) will be provided May 16th. Breakfast and lunch will be provided on May 17th.
Additional Questions
What happens if I begin to feel sick during the event? What happens if I begin to feel sick during the event?
If you start to feel sick and/or experience any symptoms of COVID-19, we ask that you let a staff member know immediately. We will provide instructions on next steps.
What happens if I get sick before this event and am unable to travel? Will I be invited to the next V Summit? What happens if I get sick before this event and am unable to travel? Will I be invited to the next V Summit?
We typically invite grantees from the past three award years to our annual V Summit. Please email grants@v.org for more information.
Will there be a virtual option if I become ill before the event? Will there be a virtual option if I become ill before the event?
The entire conference is in-person, and streaming or hybrid attendance options will not be available.
I want to learn more about other grantees and the speakers at this event, where should I go to find this information? I want to learn more about other grantees and the speakers at this event, where should I go to find this information?
Information on attending early career investigators and speakers will be provided in a printed program booklet in your welcome bag. A digital version of the program will be available on the “Program Directory” tab closer to the event. Please contact grants@v.org for the password to this page.
Contact
How will I receive updates during the event? How will I receive updates during the event?
During the V Summit, we plan to have an external text messaging app to connect attendees with staff members. Instructions on how to join will be provided.
Who can I contact during the Summit if I have any issues, questions, or concerns? Who can I contact during the Summit if I have any issues, questions, or concerns?
If you have questions prior to the V Summit, please email grants@v.org.
A cell number for any emergencies during the event will be provided closer to the V Summit.
A cell number for any emergencies during the event will be provided closer to the V Summit.