FAQs
Attire
What should I wear? What should I wear?
The 2025 V Foundation for Cancer Research Summit begins the evening of May 12th with an optional, informal welcome event. Short-sleeved t-shirts for attendees will be provided at the hotel during check-in. If you are not staying at the hotel, please let us know. We ask that you wear your t-shirt to the Monday night welcome event so other guests can easily identify you as a V grantee!
Attire for the V Summit meetings is business casual. We recommend comfortable shoes for the Flash Talk sessions as grantees will be walking and standing while presenting.
Attire for the V Summit meetings is business casual. We recommend comfortable shoes for the Flash Talk sessions as grantees will be walking and standing while presenting.
My T-shirt is the wrong size, what should I do? My T-shirt is the wrong size, what should I do?
The Grants team has a limited number of extra shirts available. Please let a team member know if you need a different size.
Travel and Transportation
How do I make hotel accommodations? How do I make hotel accommodations?
The V Foundation’s V Summit room block is available for the nights of Monday, May 12th and Tuesday, May 13th at the rate of $239 per night. If you choose to extend your stay beyond these dates, please contact the hotel directly for more information. Please be sure to check out the “Hotel & Travel Information” tab where you can find important details on transportation, and other hotel information. All grantees requiring accommodations are responsible for reserving their own room in the room block. Please note the reservation deadline of April 14th, 2025.
Am I required to reserve a room at the Westin Raleigh-Durham Airport Hotel? Am I required to reserve a room at the Westin Raleigh-Durham Airport Hotel?
Booking a room in our block is not required. If you choose to make other arrangements, please let us know for planning purposes and be aware that it will be your responsibility to arrive at the meeting locations on time.
How do I get from RDU airport to the hotel? How do I get from RDU airport to the hotel?
Please see the “Hotel & Travel Information” tab for more information.
Will transportation be provided during the conference? Will transportation be provided during the conference?
Yes, group transportation between the meeting venue, hotel and social events during the conference will be provided for all attendees. A shuttle itinerary will be distributed upon hotel check-in.
Will transportation be provided to the airport or back to the hotel at the end of the Summit? Will transportation be provided to the airport or back to the hotel at the end of the Summit?
Yes, we will be providing a single shuttle run from SAS Institute to RDU Airport after the conference concludes around 3:30pm ET on Wednesday, May 14th. The arrival time at the airport cannot be guaranteed. If this does not align with your schedule, we recommend making your own arrangements.
We will also be providing a single shuttle run from SAS Institute back to the Westin hotel.
We will also be providing a single shuttle run from SAS Institute back to the Westin hotel.
My flight leaves after May 14th, what are my options? My flight leaves after May 14th, what are my options?
The V Foundation’s V Summit room block is available for the nights of May 12 – May 13. If you choose to extend your stay beyond these dates, please contact the hotel directly for more information. Direct contact information can be found on the “Hotel and Travel Information” tab.
Is there anything else I should know that could impact my travel? Is there anything else I should know that could impact my travel?
At this time, we are not aware of any events that may delay your travel. However, please plan accordingly to ensure enough time is allocated to make your returning flights or other plans!
Meals and Dining
What if I have dietary restrictions? What if I have dietary restrictions?
If you did not answer this question on your registration or if you have anything to add, we ask that you let us know of any dietary restrictions (including medical conditions, allergies, intolerances, sensitivities) by emailing us at [email protected]. Please let us know as soon as possible to ensure accommodations can be made.
Are meals provided to attendees during the Summit? Are meals provided to attendees during the Summit?
Yes, a light meal (passed hors d’oeuvres) will be provided at the welcome event on May 12th and all meals (breakfast, lunch, and dinner) will be provided May 13th. Breakfast and lunch will be provided on May 14th.
Additional Questions
What happens if I begin to feel sick during the event? What happens if I begin to feel sick during the event?
If you start to feel sick and/or experience any symptoms of COVID-19, we ask that you let a staff member know immediately. We will provide instructions on next steps.
What happens if I get sick before this event and am unable to travel? Will I be invited to the next V Summit? What happens if I get sick before this event and am unable to travel? Will I be invited to the next V Summit?
We typically invite grantees from the past three award years to our annual V Summit. Please email [email protected] for more information.
Will there be a virtual option if I become ill before the event? Will there be a virtual option if I become ill before the event?
The entire conference is in-person, and streaming or hybrid attendance options will not be available.
I want to learn more about other V Grantees and the speakers at this event, where should I go to find this information? I want to learn more about other V Grantees and the speakers at this event, where should I go to find this information?
Information on attending early career investigators and speakers will be provided in a printed program booklet in your welcome bag. A digital version of the program will also be available closer to the event.
Contact
How will I receive updates during the event? How will I receive updates during the event?
During the conference, the V Foundation will send communications and important updates using a one-way SMS (text messaging) system. Instructions on how to join using your mobile device will be provided.
Who can I contact during the Summit if I have any issues, questions, or concerns? Who can I contact during the Summit if I have any issues, questions, or concerns?
If you have questions prior to the V Summit, please email [email protected].
A cell number for any emergencies during the event will be provided closer to the V Summit.
A cell number for any emergencies during the event will be provided closer to the V Summit.